Office Administrator for EJR-Quartz

Georgie CollinsGeorgie Collins
  24 April 2020

*This vacancy is now closed*

EJR-Quartz has an immediate opening for an office administrator at EJR-Quartz head office in Leiden, the Netherlands.

The successful candidate will have:

  • Previous proven experience working in a similar role.
  • Minimum HBO degree.
  • Excellent written and verbal communication skills in Dutch and English.
  • Confident and fully competent with IT/use of MS Office applications.
  • Excellent organisational and administrative skills.

Other desired qualities include:

  • Proactive and positive approach with can-do attitude.
  • Solution oriented and takes initiative.
  • Strong time management and prioritisation skills required to support a busy team at different levels of seniority.
  • Ability to operate in a friendly, client focused, professional and discrete manner at all times.
  • Ability to engage and work effectively with people at all levels within the organisation, under pressure when required.
  • Attention to detail, always striving for high quality and continuous improvements.
  • Flexibility and adaptability, ability to multitask.

Tasks include

Proactive management of business trips for staff by liaising with local contacts, booking flights and hotels and processing expenses claims.

Reading and screening of email, incoming correspondence, answering phone calls and general inquiries, taking full account of urgency and actions to be taken.

Liaising with staff and external stakeholders. Maintaining administrative procedures.

Managing databases and filing systems.

Participating in (online) meetings and taking an active role in taking minutes.

Typing, compiling and preparing reports, presentations and correspondence.

Planning and organising events, team meetings including liaising with all parties involved and taking care of logistics

Other tasks as directed by the managers.

Contractual matters

This position is full time, normally located in Leiden, the Netherlands (working remotely temporarily during COVID-19)

If you think this is for you, tell us why you’d like to join our team. Please send your cover letter, CV and references to:

Learn more about our company and meet the team at: